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Schools Payroll Services

Efficient, cost-effective, and seamless, our outsourced payroll service was designed for educational needs. Let us support with taking the administrative burden away - ensuring your staff are paid accurately and on-time each month.

With pensions included as standard, tailored reporting and a dedicated contact all included in our standard package, why not get in touch today to find out more?

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Offering a fully outsourced payroll service with pensions included in our core offering. We complete all monthly and annual pension submissions on your behalf.

We can take the administrative burden away by producing contracts of employment, requesting DBS checks, and processing maternity leave.

Supporting with all day-to-day and strategic HR issues.

Ensuring your school, academy or trust is compliant with HR documentation.

Our core payroll offering

Included in our core payroll & pensions service:

  • Calculation of employee salaries
  • All pensions administration and submissions
  • Secure employee self-service portal
  • Employee portal
  • Extensive suite of reports
  • Costings report to enable upload to finance system
  • Operation of absence schemes and reporting
  • Submission of third-party payments
  • Calculation of all parental leave and statutory entitlements
  • Compliancy with PAYE, HMRC and other government legislation
  • Absence reporting

Key features


Email and telephone support, 8.30am - 5pm Monday-Friday with an out-of-hours emergency line.

Secure & easy-to-use employer portal

Everything you need to oversee your school's payroll in one place.

Employee self-service

Employees can view their payslips and important documentation on the employee portal for ease and convenience. 


Our pensions service is included in our core service offering.


A dedicated contact to oversee your contract and help you every step of the way.


We ensure a smooth and efficient transition from your current provider.


With PAYE statutory deductions, guaranteeing HMRC compliance and timely submissions of RTI data.


Thorough knowledge of the complexities of education payroll.


We understand how finance and payroll simultaneously align and utilise our in-depth finance knowledge for our payroll clients.


Providing comprehensive and tailored reports, based on your school's needs.


We have robust processes and systems in place, so you can relax in the knowledge that your data is safe and secure.

More than a payroll bureau

We understand how good financial health plays a part in accurate and efficient payroll administration.

Our wider team is made up of education finance experts which means we can add value to both your school’s payroll and financial management – aligning two key areas of school efficiency.

Education HR Solutions

HR Administration for Schools and MATs

Save time and resources by outsourcing HR administration. We can take the administrative burden away by producing contracts of employment, requesting DBS checks, and processing maternity leave. Available to all existing and future payroll clients.

HR Compliance for Schools and MATs

Ensuring you're compliant and consistent with HR best practices is a must. We can produce new starter documentation on your behalf including Right to Work, police checks, and health questionnaires, as well as advise on recruitment best practices.

HR Advisory for Schools and MATs

Effective HR is vital to the operation of your school, academy, or trust. Acting as an extension to your team, we offer a compliant, comprehensive and effective service to support the day-to-day and strategic needs of your school. Access advice when you need it and our extensive range of online resources and policies. 

Easy onboarding


We have a comprehensive onboarding cycle in place - making you aware of your responsibilities and deadlines throughout the process.

We make it as simple as possible to transfer from your old provider.

Our transition to SAAF from our old provider was simple and stress-free, they provided us with an implementation and onboarding timeline, keeping us updated every step of the way

HR Manager, The Fernwood School

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payroll training sessions

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The payroll team is responsive to our needs and always helpful in resolving issues as and when they arise. We have an excellent working relationship with them.

Director of Finance, The de Ferrers Trust

We’ve had an outstanding experience with SAAF’s payroll team. They go above and beyond and are always there to answer our queries. The payroll service is highly efficient and cost-effective for our trust.

CFO, Willows Academy Trust

It has been a smooth and efficient transition from our old payroll provider in a limited timeframe. We are very happy with our move

Bursar, Wrangle Primary School

We think you offer a great service at a great price. We have worked with you for a very long time now and have always been impressed by the quality that you offer. Great job!

CEO, Nottingham Schools Trust

I’d just like to say that it’s been really great having such quick responses to all of my (many) queries. It meant that anything we weren’t sure of was dealt with really quickly and helped to make the process go smoothly. It’s been really refreshing to have quick responses and an allocated staff member who is so willing to help!

Administration Officer, The Avenue Special Needs Academy

We had a nice smooth transition from our previous payroll provider to SAAF and are very pleased with both the move across as well as the service we are now receiving

Preschool Manager, Pippins Preschool

Our school has worked with SAAF for the past 10 years for Financial support and 8 years for Payroll support. In all this time we have found them to be very efficient, helpful and supportive. All staff have great knowledge of their area of expertise and are very personable. We would highly recommend the SAAF team.

Business Manager, Glade Hill Primary School

Having had a poor experience with a previous external payroll provider, we entered into a new SLA with SAAF. From the initial presentation through to the diligence shown throughout the transfer the experience has been so different to what we have experienced before. Queries are answered quickly and diligently and nothing seems to be too much trouble. We are very much looking forward to a long-term relationship with SAAF.

School Business Manager , Allestree Woodlands School

'We have only been working with you for a couple of months and so far this has been a very positive and enjoyable experience, you listen and advise accordingly, you are very reactive with your responses and have helped to keep our transition from one provider to another as smooth as possible.’

Deputy School Business Manager, Allestree Woodlands School

Customer loyalty programme

Our customers are at the heart of everything we do, and that’s why we want to reward them for their loyalty.  Find out more about our customer referral scheme.

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Cover all bases

Save time, money and resources with our range of cost-effective school business support services

School & Academy Finance Support

Strategy. Planning. Growth. We can support you with everything from day-to-day transactions to financial planning.

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School Recruitment Support

How many recruitment agencies can say they’ve never charged a temp-to-perm recruitment fee? We understand that recruitment costs can be expensive, that’s why we also offer fixed margins.

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HR Advisory for Schools & MATs

Acting as an extension to your team, we offer a compliant, comprehensive and effective service to support the day-to-day and strategic needs of your school. 

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Are you a current client?

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In partnership with

Hull and East Yorkshire Children's University
Association of Business Leaders in Education
IRIS - Accredited Support and Training Partner
Institute of School Business Leadership - Approved Partner
ICS Funding Services
Crescent Purchasing Consortium - Framework Supplier

Some of our clients

Let's talk

Interested in booking a no-obligation demo?

Skip the contact form and book a demonstration with our Payroll Director, Domanique Beckford, here, or fill out our contact form.

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