School Payroll Services

Secure Online Portal

Customers provide timesheets and relevant information via the secure online data transfer portal. SAAF then input payroll data using the agreed pay component.

Suite of Reports

Our basic reporting suite includes pre-payroll validation report, pension report, full pay run report, payslip summary, monthly final payroll report and BACS report.

Query Resolution

Email and telephone support from 8:30am - 5:00pm Monday to Friday.

All Changes Processed

Process new starters, leaver, employee detail changes, adjustments for overtime, statutory payments, maternity & paternity, adoption & sickness payments.

Administer Statutory/ Voluntary Deductions

Administer deductions such as: income tax, NI, pensions, union fees, GAYE, child care voucher schemes, cycle schemes as appropriate.

Ensure Compliance

With PAYE statutory deductions, guaranteeing HMRC compliance including P60, P14, P35 and issue of P45s to leavers.

Advice

Give advice details of impending alterations to national pay awards or any changes that may affect employers' contributions to pensions and national insurance.

Apply Government Legislation

This includes budget changes to tax allowances, national insurance rate changes, pension changes, and any other appropriate statutory alterations.

Submit Third Party Payments

Submit payments to HRMC and other voluntary organisations via BACS.

Pensions

Liaise with Teachers Pensions and the Local Government Pension Scheme (LGPS) to report compliance.

End-of-Year Service

Provide an end-of-financial-year service where year-end falls within the contracted period.

Meet Audit Requirments

Allow any auditor appointed by you to access all the appropriate payroll records for your employees to satisfy financial regularity.

Pay Scales

Implement annual pay increments.

Employee Payments

Administer payments by BACS to eligible employees.

E-Payslips

Provide standard individual e-payslips per employee.

Pension Services

We can complete all monthly and annual pension returns on your behalf, so you don’t need to worry.

Support

We provide a telephone help-desk for your employees to contact us directly with pay queries.

HR Administration Services

We generate and distribute correspondence to employees on your behalf e.g. contracts of employment, maternity letters or disciplinary letters.

Absence Recording

Enabling us to confirm if your employees have reached sickness trigger points.

It’s simpler to reconcile pay to contracts, and the Gross to Net reports we receive from SAAF are clear and easier to understand when compared to reports from our previous providers.

Warren Porter, Management Accountant | Transform Trust

I appreciate that SAAF continues to add new services, we are already successfully using their payroll bureau for the four schools in Raleigh Trust, and have also signed up to use their asset management service. It’s nice to be able to purchase lots of different services from a company that is trustworthy, reliable, and flexible.

Claire McAlonan, CFO | Raleigh Learning Trust